Authorization Procedure

Statistical Secrecy Committee

The Statistical Secrecy Committee (CSS) provides council on data related to public statistics. It is recognized for personal data from public or fiscal statistics connected to personal or family information and for economic or financial data. CSS expresses its opinion on data collected by public or private entities tasked with questions of public interest.

The committee namely advises on access requests to data from the following:

For access to sources of data from public statistics, the authorization is issued after favorable opinion of the CSS, Producer Agreement and Archives.

Steps for the procedure to access statistical data are described here below:

 

IDENTIFICATION OF DATA SOURCES AND SENDING THE APPLICATION FILE TO DATA PRODUCERS

To apply for confidential data access, you will have to use the Confidential Data Access Portal (CDAP). Through this portal, you will be able to crate an account and sign a confidentiality agreement. Then, you will be able to fill your application form, where you will have to indicate the complete list of researchers on your research team, the complete list of sources, and a clear and understandable description of your project.

First, generate your PDF application file and send it to the data producers of the data to which you wish to be granted access. The list of contacts is on the commitee’s webstite and on CDAP portal.

SUBMISSION OF A COMPLETE APPLICATION TO THE COMMITTEE

Once data producers agreed, submit your application file to the committee via CDAP.

If you have any question regarding the procedure, you can contact the committee’s administration office via CDAP or by email: secretariat@comite-du-secret.fr

THE COMMITTEE STUDIES YOUR REQUEST

The committee conducts its deliberation via plenary sessions or digital consultations. The administration office then sends the extract of the deliberation to the project leader.

YOUR PROJECT IS GREENLIGHTED

After receiving the green light, agreements are delivered to the data producers and the French Archives for signing.

SIGNING THE AGREEMENT WITH THE DATA PRODUCERS AND THE ARCHIVES

The agreement signed by the Archives is addressed to the project leader and to CASD, which brings to a conclusion the legal procedure.

To access tax data, DGFIP issues communication authorizations. These documents will be sent over directly by DGFIP, after receiving the agreement signed by the Archives.

For the access and processing of personal data, contact your legal correspondent, or your Data Protection Officer if need be, to determine the formalities to be carried out (records of processing activities or CNIL authorization in the case of health data).

GETTING A SMARTCARD DURING AN ENROLMENT SESSION & CONTRACTING WITH CASD

Project members wishing to access data using an SD-Box must attend an enrolment session organized at CASD’s offices (registration). It is a 3-hour orientation session on legal, statistical and IT issues, as well as a fingerprint collecting session, at which we will give you your smartcard. This standard session is valid for 4 years, but, during this period, any other project you will participate in will only require that you come for 30 minutes (the time it takes us to create a card).

In the meantime, CASD will contact you to work out the contracts with your institution. This process can also take place simultaneously with the Statistical Secrecy Committee procedure.

ACCESSING DATA

You can access data once all these steps have been completed.

For more information, please consult the CASD user guide.

Granted by the data depositor

For some data sources, authorizations are directly granted by the data depositor.

CONTACT THE DATA DEPOSITOR

Start by reaching out to the producer to ask for the right to access. Contact points are the following:

THE DATA DEPOSITOR SENDS CASD THE AUTORISATION DOCUMENT

Once the authorization document is produced by the data depositor, it is sent to CASD so CASD can start the process of creating the access.

For the access and processing of personal data, contact your legal correspondent, or your Data Protection Officer if need be, to determine the formalities to be carried out (records of processing activities or CNIL authorization in the case of health data).

GETTING AN ACCESS CARD DURING AN ENROLMENT SESSION AND CONTRACTING WITH CASD

Project members wishing to access data using an SD-Box must attend an enrolment session organized in the CASD building (registration). It is a three-hour orientation on legal, statistical and IT issues, as well as a fingerprint collecting session during which we will give you your access card. This standard session is valid for 4 years, but during this period, any other project you will participate in will only require that you come for 30 minutes (the time it takes us to give you your card).

In the meantime CASD will contact you to work out the contracts with your institution. This process can also take place simultaneously with the Statistical Secrecy Committee procedure.

ACCESSING DATA

You can access data once all these steps have been completed.

For more information, please consult the CASD user guide.